The Project Implementation Directorate of Kathmandu Upatyaka Khanepani Limited (PID-KUKL, the Implementing Agency), under the Ministry of Water Supply (MWS- the Executing Agency) is Responsible to implement the construction of water infrastructure mainly the construction of BDS, SRTs and DNI works within the Kathmandu Valley.
The DSC/SKV-01 will provide distinct services for following categories of DNI packages:
Packages to be implemented under KVWSIP2, which require validation of existing designs and supervision services
New DNI areas for which DSC/SKV-01 will undertake necessary survey, investigation including due diligence activities and carry out detailed designs
DSC/SKV-01 may be required to provide construction-supervision support for works under ongoing contract packages
Objectives of the project:
The overall objective of the consulting services is to act as the engineer to KVWSIP2 subprojects on behalf of PID-KUKL. As such, the consultants will provide professional services for preparation and validation of the detailed engineering design, bidding documents, environmental and social safeguards and other pre-construction activities; provide construction supervision services and contract management; ensure smooth initial operation during a system stabilization period of one year; and provide project management and institutional support to PID-KUKL for the duration of the assignment.
Description of actual services provided by your staff within the assignment:
Task 1: Design, Design Review and Project Preparation
Surveys, Design and Design Review
Technical Review and Validation of SKVWSIP DNI Packages
Preparation of New DNI Packages - For approx. 500 km of new DNI networks
Due Diligence Review - For new DNI packages
Conduct feasibility studies, including option analysis, risk assessment, and sustainability assessment.
Prepare Sub-project Appraisal / Feasibility Reports addressing technical viability, design alternatives, costs, and beneficiary data.
Support PID in finalizing packaging and stakeholder consultations.
Detailed Engineering Design and Drawings
Prepare Detailed Project Reports (DPRs) including hydraulic, structural, electrical, mechanical, and SCADA designs.
Use GIS-based hydraulic modeling (Extended Period Simulation) and the District Metered Area (DMA) approach.
Ensure compliance with NBC 105:2020, ADB requirements, and international standards.
Develop tender drawings, specifications, BoQs, cost estimates, implementation schedules, and O&M cost assessments.
Prepare bid packages as per ADB procurement guidelines.
Maintain a Document Transmittal System for tracking design approvals.
Procurement Support
Prepare bid documents for National/International Competitive Bidding, ensuring compliance with ADB procurement policies and good international practice for new DNI packages
Review and update bid documents, assist in bid invitation, clarifications, bid evaluation (technical and financial), and contract award For Existing SKVWSIP Packages and assist in pre-commencement coordination and identify contractual obligations requiring early attention for existing SKVWSIP Packages
Safeguard Documents and Reporting
Environmental Safeguards – IEE/EMPs, due diligence and meaningful consultations
Cultural Heritage – review and update mitigation measures
Occupational Health and Safety (OHS) - designs integrate OHS risk mitigation, conduct OHS training and monitoring
Social Safeguards – prepare Resettlement Plans, DDRs, RIPPs and socioeconomic surveys.
Task 2: Construction Supervision, Trial Run, Commissioning, and System Stabilization
Construction Supervision and Contract Management
Acting as Engineer to the Contract, the Consultant will:
Supervise all construction activities, ensuring quality control, specification compliance, and environmental/social safeguards.
Certify contractors’ progress, manage claims, variations, and prepare payment certificates.
Hold regular progress meetings, review contractor performance, and monitor retention and defects liability periods.
Supervise SCADA installation and integration.
Provide risk management, legal support, and assist in obtaining required approvals.
Review and validate as-built drawings, GIS databases, and document submissions.
Commissioning and System Stabilization
Oversee testing, trial runs, commissioning, and prepare completion certificates.
Support KUKL/PID in operationalizing the system, establishing service level benchmarks, and GIS-based Asset Management Systems.
Develop consumer database, NRW reduction strategies, and grievance redressal monitoring.
Assist in leak detection, minimum night flow studies, and performance evaluation against KPIs.
Review and update Operation & Maintenance Manuals, conduct on-the-job training for PID/KUKL staff, and implement O&M capacity building programs.
Prepare Final Completion Reports summarizing construction details, variations, claims, and documentation inventory.
Safeguard Implementation and Monitoring
Environmental Safeguards - prepare Environmental Monitoring Report to ADB, liaise with authorities for permits/approval, monitor unanticipated environmental risk and prepare Corrective Action Plans
Cultural Heritage – review and approve heritage safeguard methods, ensure training on archaeological protocols
Occupational Health and Safety (OHS) – supervise OHS of contractor, conduct OHS audit, prepare summary and maintain incident register
Social Safeguards & GRM – monitor RP/RIPP compliance, GRM operation and conduct capacity building on ADB SPS and government requirements, prepare safeguard monitoring reports
Task 3: Project Management and Institutional Support
Project Management and Performance Monitoring
Develop Performance Monitoring Parameters and a web-based Project Performance Management System (PPMS) covering technical, financial, safeguard, and institutional progress.
Establish baselines, KPIs, targets, and risk management mechanisms.
Develop reporting formats, project rating systems, and ensure timely progress reports (monthly, quarterly, annual).
Conduct regular progress meetings, ensure quality output, identify constraints, and recommend corrective measures.
Prepare Project Completion Report in ADB format.
Develop a web-based Contract Management Information System (CMIS) to monitor physical/financial progress, safeguard compliance, OHS performance, contractor tracking, and asset management records.
Financial and Accounting Management
The Consultant will support PID/KUKL in:
Budget preparation, accounting, and financial control.
Disbursement and withdrawal applications per ADB’s Loan Disbursement Handbook (2017).
Financial reporting, reconciliation, and analysis.
Audit support, implementing Financial Management Action Plan (FMAP), and capacity building on ADB financial procedures.
Interpretation of bidders’ financial statements during bid evaluation.
Document and Data Handover
At project completion, the Consultant will submit a complete, organized data package including:
All editable files (Word, Excel, AutoCAD, shape files, GIS metadata).
Designs, contracts, correspondences, safeguard documents, survey data, as-built drawings, and GIS consumer database.
Final hydraulic models used for design
